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Performance Payment Allocations Report

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The Performance Payment Allocations report displays the payment allocation of allocated or de-allocated orders to admissions, requests, taxes, and service charges by payment method, admissions and/or requests. Unallocated payments are not included in this report. You can use the Unallocated Payment Details report to view unallocated payments.

Information
Payments are allocated to the order’s order items once the order has been paid in full. A payment is de-allocated when the order becomes under paid. For more information, refer to Payment Allocations. Only those performance service charges charged against the price chart’s model are included in this report.

You can use this report to examine which orders have been paid in full and how the payments have been allocated for settlements purposes. Using either the summary or the detailed report, you can determine which performances were fully allocated over a payment date range.

Report Criteria

The following table describes this report’s criteria:

Criteria Description
Series Specifies one or more series to include in the report.
Enter the series name and press ENTER or click to search for the series. For more information, refer to The Find Series Dialog Box.
Performance Code Enables you to filter the report by a specific performance.
Enter the performance code or click to search for the performance. For more information, refer to The Find Performances Dialog Box.
Payment Methods Enables you to filter for unallocated payments based on the payment method.
To select more than one payment method, hold CTRL or SHIFT while making your selections.
Payments Date Format Specifies the date to use for the report:
  • Date Range
  • Previous 7 Days – This does not include today.
  • Today
  • Yesterday

    This is the date that the payment was added or modified.
Payments From If you are entering a date range, this is the date from which data will be included in the report. This date is inclusive where the starting time will be 0:00:00 on the selected date.
Any value entered into this field will only apply if Date Range is used.
Enter a date or relative date into the field or click or to select the date or relative date.
For more information, refer to Using a Calendar to Add a Date and Using Relative Dates and Times.
Payments To If you are entering a date range, this is the date to which data will be included in the report. This date is inclusive where the end time will be up to 23:59:59 on the selected date.
Any value entered into this field will only apply if Date Range is used.
Enter a date or relative date into the field or click or to select the date or relative date.
For more information, refer to Using a Calendar to Add a Date and Using Relative Dates and Times.
Show Detail? Enables you to view payment allocation information itemized by each admission. The information displayed includes the order number, customer information, payment information, performance, user and the payment allocation to each admission, performance service charges, and taxes.

Advanced Section

The following criteria is available in the advanced section:

Criteria Description
Performances From Enables you to filter for those performances that occur on or after the date entered.
The application will ignore your entry if you do not enter a value for 'Performances To' date.
Enter a date or relative date into the field or click or to select the date or relative date.
For more information, refer to Using a Calendar to Add a Date and Using Relative Dates and Times.
Performances To Enables you to filter for those performances that occur on or before the date entered.
The application will ignore your entry if you do not enter a value for 'Performances From' date.
Enter a date or relative date into the field or click or to select the date or relative date.
For more information, refer to Using a Calendar to Add a Date and Using Relative Dates and Times.
User Role Enables you to filter by the selected user roles.
This is the user who created or updated the order to place it in an allocated or de-allocated state.
To select more than one user role, hold CTRL or SHIFT while making your selections.
User Role Group Enables you to filter by the selected user role groups.
This is the user role group who created or updated the order to place it in an allocated or de-allocated state.
To select more than one user role group, hold CTRL or SHIFT while making your selections.

Performance Payment Allocations Report Output

The following image illustrates a sample report.

Only those performance service charges charged against the price chart’s model are included in this report. A zero NET value indicates a de-allocated payment.

The following table describes the report’s output:

Column Description
Order Number Unique identifier for an order containing admission items for the selected series or performance. To view details pertaining to a particular order, click the corresponding Order Number. These links do not function in HTML or email versions of this report.
Customer Number Displays the customer number tied to the order.
Contact Name/Organization Name The customer or contact name, or the organization name, if any.
Full Name Full name of the customer tied to the order.
Reference Number Payment transaction reference number generated by the payment gateway.
Sequence Number Payment transaction sequence number generated by the payment gateway.
Performance Name of the performance/show.
User Customer's unique user name.
Order Item Totals These columns provide the following information for each individual admission to the selected series or performance:
  • Net Value: The allocated or de-allocated amount of an admission item excluding any taxes and service charges.
  • Taxes: The tax amount allocated to or de-allocated from an admission item.
  • Charges: The service charge amount allocated to or de-allocated from an admission item.
  • Allocated Amount: The amount allocated to or de-allocated from an admission item.
Order Totals These columns provide the following information for each individual order containing admissions to the selected series or performance:
  • Net Value: The total amount allocated or de-allocated from an order’s admission items, excluding any taxes or service charges.
  • Taxes: The total tax amount allocated to or de-allocated from an order’s admission items.
  • Charges: The total service charge amount allocated to or de-allocated from, an order’s admission items.
  • Allocated Amount: The total amount allocated to or de-allocated from, an order.