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Performance Proofing Extract

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The Performance Proofing extract summarizes the basic data, calendar data, template types and pricing data.

The extract can be displayed on the screen (in a separate window), downloaded (to your computer or a other storage area of your choice) or sent to a selected email address in HTML, CSV and PDF formats.

Running the Performance Proof Extract

Once you have ensured that AudienceView is configured, you can now use the Performance Proof extract. The following section describes how to work with the Performance Proof extract.

To run the Performance Proofing extract, complete the following:

  1. Open the Venue Configuration application from the AudienceView Desktop.
  2. Select the Performances tab.
    The Performances|Search page appears.
  3. Search for and select the performance that you want to work with. For more information, refer to the Venue Configuration Performances-Search Page and Performing Searches.
    The Performances|Basic page appears.
  4. Choose an option:
    If you want to Then
    run the extract, Click 'Summary'. The extract appears in a new window.
    email, download, or print the extract, Click next to the 'Summary' button and select the desired option. For more information, refer to Changing the Output of a Performance Proofing Extract.
    This option also enables you to change the format of the extract.

Changing the Output of a Performance Proofing Extract

When you run a generated or saved extract, by default the extract appears in a new window in Hyper Text Markup Language (HTML) format. AudienceView enables you to change the extract output to one of the following options:

Output Description
Email Enables you to email the extract to a recipient. You can email the extract in multiple formats at once.
Download Enables you to save the extract to your local computer or network.
Print Enables you to print the extract.

When changing a extract’s output, you can also change the extract’s format to one of the following options:

Format Description
AVDoc Formats the extract in Portable Document Format (PDF).
CSV Formats the extract in a Comma Separated Value (CSV) format. This format enables you to view the extract in such applications as Microsoft Excel.
HTML Formats the extract in HTML.
Text Formats the extract in a text format. Text documents can be viewed in a text editor such as Notepad.
AudienceView does not provide a template to output to this format.

When emailing a extract, you can email the extract in multiple formats at once.

To change the extract’s output, complete the following:

  1. Open the Venue Configuration application from the AudienceView Desktop.
  2. Select the Performances tab.
    The Performances|Search page appears.
  3. Search for and select the performance that you want to work with. For more information, refer to the Venue Configuration Performances-Search Page and Performing Searches.
    The Performances|Basic page appears.
  4. Click next to the 'Summary' button.
    A dropdown appears.
  5. Choose the extract output from the dropdown:
    • Email
    • Download
    • Print
      AudienceView does not provide a template for a text formatted version of the extract.
  6. Choose an option:
If you are Then
emailing the extract, In the Email dialog box:
  1. If you are using a customized template, enter the name of the extract template. Otherwise the default template (Performance Proof) will be used.
  2. Enter the email address of the recipient into the 'Email Address' field.
  3. Optionally, enter a subject and message into the 'Message Subject' and 'Message' fields, respectively.
  4. Click 'Execute'.
downloading the extract, In the Download dialog box:
  1. If you are using a customized template, enter the name of the extract template. Otherwise the default template (Performance Proof) will be used.
  2. Click 'Execute'.
  3. Follow the Windows prompts to open or save the file.
printing the extract, In the Print dialog box:
  1. If you are using a customized template, enter the name of the extract template. Otherwise the default template (Performance Proof) will be used.
  2. Select a printer from the 'Available Printers' field. The available printers are configured by your system administrator.
  3. Click 'Execute'.